Swim Team – Parent Information

Every family with a child participating on the Stingrays swim team is expected to have at least one parent volunteer to work during the swim meets. The meets are run by parents volunteers. Without you, the meets could not happen.

What Can I Do To Help?

Every open position is easily learned, requires no prior experience, and you don’t have to do it alone. Leads are responsible for having their respective positions filled for each meet, either home or away and serve as the meet director’s  primary contact.

A) TSA Rep – Serves as focal point for operational issues before, during and after meets.  A familiarization of swim meet procedures would be helpful but not required. Training will be made available prior to the first meet.

B) Clerk of Course – Lines up our swimmers in the order that they swim. The  announcer calls for each gender/age group for each event to report to the  clerk of course. You will organize the swimmers according to the event sheets and lineup prepared in advance by the coach. You will get to meet all the swimmers and give them a word of encouragement as they line up to swim. You will be moving about the starting end of the pool.

C) Ribbon Writer – Records the swimmer’s name and event on the back of  each place ribbon. You will receive the results on the main event sheets after the scorer has recorded the necessary information. You will have a supply of ribbons, a roster for each team and you sit at the ribbon table. You do not pass these ribbons out to swimmers. The coach will do that following the meet or at the next practice.

D) Ribbon Distributor – Passes out ribbons to heat swimmers and commends them as they come out of the water. The winner receives a Heat Winner ribbon and all other swimmers in that heat receive a Fast Swim ribbon. You will be located at the finish end of the pool.

E) Place Judge/Timer – Observes the finish order for the point-scoring heats (main events). First and second place judges use stopwatch to maintain pool records. You’ll communicate the finish results to the recorder. You have no duties during non-scoring heats. You will be moving about the pool deck throughout the meet. Each team supplies three judges/timers at each meet.

F) Recorder – Completes event sheets for each main event by recording the order of finish and times according to the place judges.

G) Runner – Takes event sheets from the recorder and disqualification sheets from stroke and turn judges and carries them to the scorer’s table. The runner must deliver the sheets directly to the scorer’s table and not allow coaches or other interested parties to see them in transit. This is a mobile position (wear comfortable shoes).

H) Stroke and Turn Judge – Observes the main event swimmers looking for  disqualifying motions. These judges must learn what to look for and  disqualify swimmers in point-scoring events who commit violations. Heats are not judged. This judge stands on the side of the pool. Each S&T Judge is required to attend a TSA two-hour class. Each team provides one judge per meet.

I) Starter – Furnished by the home team. The starter has complete control of swimmers delivered to the starting blocks by the clerk of the course. Uses the commands “step up” (or “step in the water” for backstroke), “Timers and judges ready”, announce the distance and stroke or relay event, ‘Take your mark”, press the starting device button. This position remains stationary at the starting end of the pool.

J) Announcer – Communicates to swimmers, officials, and observers over the public address system. Welcomes the visiting team to our pool, announces the officials for the evening, calls each event so the meet flows smoothly, and announces team scores throughout the evening.

K) Meet Setup – Sets up backstroke flags, starting blocks, lane ropes, chairs behind blocks, scoring, ribbon and announcer tables, temporary fights, distributes vests and stopwatches to officials. You need to have the pool ready for warm ups which begin at 5:00pm.

L) Meet Cleanup – Gets the facility back in order, collects trash, puts away lane ropes, starting blocks, backstroke flags, 6-under finish rope, lights, and PA system.

M) Concessions – Sets up and operates concession stand at home meets. This position involves some pre-meet preparation.

N) Kid Pushers – Supervises an age group of boys or girls during the meet and delivers swimmers to the Clerk of Course according to the meet lineup sheets prepared in advance by the coach showing each swimmer’s events. If your team records the unofficial time for each swim, you will be  responsible for making sure all swimmers in your group have their swimmer number (tattoo) printed on the arm or leg where it will be visible to the personal best times. You will be moving about the pool deck, primarily between the team sitting area and the starting end.

O) Scorer – Keeps a running total of points earned by each team. You will work with the other team’s scorer. You will receive results for each main event and give 5 points to first place, 3 points to second, and 1 point to third (relays received points for first place only). You use a preprinted scoring sheet that is easy to understand. You will be seated at the scoring table. A sheet explaining scoring will be available at each meet.

TSA Required Volunteers to Run a Swim Meet  We ask that one parent from each swimmer household volunteer for a position to help run our swim meets. Below is a description of each volunteer positions and how many needed.
Home Visitor Duties & Responsibilities
1 1 SCORERS – Records place finishes from the event and disqualification slips and scores on the score  sheet.
1 0 RECORDER – Records place finishes and winning time on event slip from place judge positions and can adjust for disqualification’s.
0 1 6th PLACE JUDGE – Stands in sixth place finisher’s lane. (May hand out participant ribbons in heats for 10 and under)
1 0 5th PLACE JUDGE – Stands in fifth place finisher’s lane. (May hand out heat winner ribbons in heats for 10 and under)
0 1 4th PLACE JUDGE – Stands in fourth place finisher’s lane. Also, judges second place for the second relay when two events are combined.
1 0 3rd PLACE JUDGE – Stands in third place finisher’s lane. Also, judges second place for the first relay when two events are combined.
0 1 2nd PLACE JUDGE – Stands in second place  finisher’s lane. Also, judges first place and obtains  finish time for the second relay when two events are combined.
1 0 1st PLACE JUDGE – Stands in first place finisher’s lane and obtains the finish time for first place.
1 0 STARTER – Starts each event with an appropriate starting device; asks whether judges and timers are ready; announces sex, distance and stroke; directs “Take your mark.”; pauses to ensure no early start; gives starting signal and calls false start if needed.
1 0 ANNOUNCER – Calls swimmers to the clerk of course for each event; announces scores.
2 2 RUNNERS – One from each stroke and turn judge to the recorder with disqualification slips. Two other runners that alternate from the recorder to the scorers with event slips with places recorded and any disqualification slips.
6-12 6-12 KID PUSHERS – One or two from each team, per age and gender group, to gather up the swimmers to be brought to the clerk of course when the event is first called by the announcer. Once gathered then bring the swimmers, in event order, to the benches in their lane positions.
1 1 CLERK OF COURSE – Get swimmers to proper starting blocks for their events and get event slips to the recorder.
1-2 1-2 RIBBON WRITERS – Complete award ribbons and distribute to the swimmers.
1 1 TSA REPRESENTATIVE – Represents the swim club on the TSA board of directors. Works as the  representative of the TSA at the season’s duel meets. Resolves or takes to the TSA board any events of question. Sets up officials meeting before the duel meets.
1 1 STROKE AND TURN JUDGE – Judges whether proper stroke, turn and finish are executed by the  swimmers during the meet.
2-3 2-3 TEAM TIMERS – (Optional) May be positioned on  side of pool to obtain unofficial times for their own team’s swimmers during the meet.
19-26 19-26 Total people required to operate meet.